Meet up suggestions

Travel Forums System Talk Meet up suggestions

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1. Posted by hasbeen (Travel Guru 1260 posts) 3y Star this if you like it!

I have only ever been on one meet up through TP & there was only two of us so I have no idea how they usually work.

So .. Here are some of my thoughts about how Meet-Ups on TP might be arranged..

Have a drop down from the forum or some new place .. with a template that has tick boxes etc..

WHERE
On the template, the person suggesting a Meet ( the Original Poster ) enters Country & Place .. The system provides a map pinpointing the location.
Plus any observations .. it is no good saying ‘meet at KIngs X Station’ .. it needs to be precise .. as in ‘entrance to platform 4 1/2 Kings X station.’

WHEN
From a drop down calendar .. The OP enters a date & enters a time .. the system provides a count down clock

WHY
OP clicks boxes for type of activity .. Meal .. Drink .. Walk .. others? Bridge walk? Bird watching? What other sorts of activity might there be? If the meet is for a walk, maybe a map of the route too.

ETC
OP states expected duration of meet.
OP states expected age group perhaps
OP does not ask for Male or Female attendees
OP states a Minimum / Maximum / No limit ... as to number of attendees before cancellation or limitation
OP states if meeting goes ahead rain or shine or alternate venue.

RESPONSE Template has tick boxes etc.
Responders state .. Will attend = yes or maybe
Responders state # of attendees, or maybe # of adults & # of children
Responder state if alarm call is required = 1 hour or 1 day or 1 week etc. A message is sent to the responder as appropriate

A space for observations or questions or answers

A summary keeps track of number of attendees

Maybe some facility to advise of cancellations or perhaps to confirm attendance.

After the meet .. have space for attendees review of the meeting.

>>>>>

Should OP be arbiter for any questions or moderations?

Should only TP members be able to suggest a Meet? or Only TP members of a certain status or above? Or anyone?

Sorry .. I got a bit carried away .. it could be as simple as ‘Where & when & tell me if you are up for it’

Steve

2. Posted by aussirose (Respected Member 259 posts) 3y Star this if you like it!

Steve. .. sounds good to me. I think that pretty much covers it :)

3. Posted by Kathrin_E (Travel Guru 449 posts) 3y Star this if you like it!

Yes, this sounds great. I'd suggest just one tweak, concerning the "WHY" section. It is often difficult to classify a meeting into categories that allow ticking boxes. I think it is better to leave this as open and flexible as can be. Instead of categories I'd prefer a free text where the original poster can explain the plans and programme.

4. Posted by planxty (Budding Member 36 posts) 3y Star this if you like it!

I think it is a brilliant idea and you already have so much of the "equipment" in place with the mapping and everything.

I am absolutely with Kathrin about the free text otherwise you will end up with three dozen boxes trying to think of every concievable thing people might want to do. You want to make it as simple to fill as possible so the less boxes the better to make it user friendly.

I wouldn't bother about gender restriction just put a note in whatever "tutorial" you attach to the system that all meetings should be open to all members and same with age, scrub that, I have never known it to be an issue. Similarly in all the meets I have been to I don't believe I have ever seen a child although no reason why there shouldn't be child friendly meeets. Again, free text is your friend here so the OP can state that because of licensing restrictions under 18's are not allowed in the venue or whatever. again, you are cutting out boxes and making it easier for people.

One thing I would suggest most strongly is that you do NOT have a maybe box anywhere near it. Organisers biggest nightmare is people prevaricating when they are trying to book tables in restaurants or whatever. If you don't give respondents that option then you hopefully cut down on the numbers of people that sign up "on the off chance" they might go.

I think to best way to run numbers is to have "you are coming with how many people?" box which means that if your friend / wife / husbnd or whatever isn't a member the organiser still has accurate numbers and the "friend" might even decide to join up if they enjoy themselves so you get a new member. Obviously, if your "friend" is a member, then they can sign up for themselves.

If someone who comes upon the notification by chance and fancies the particular activity is not a member or doesn't know one then they can join for nothing and again you boost membership. I would not be prescriptive other than only allowing members to post, the same as the rest of the site. That way you may dissaude "dodgy" people from posting up inappropriate things and potential attendees can check their profile to see how long they have been a member for and judgewhether they want to go.

Definitely have a space for reviews and make sure there is a facility for images on it. People do like to have pictures to look back on as memories.

Now, I should apologise to you for getting carried away, I do rather get a head of steam up when I get going!

5. Posted by Kathrin_E (Travel Guru 449 posts) 3y Star this if you like it!

Yes, I would abandon the age thing as well. The more mixed a meeting is, the better.

I have encountered children of all ages at the big meetings, from babies to teenagers. Of course they came with their parents who were members. They have always been well taken care of. Take responsible parents and a welcoming crowd, and there is no problem at all.

(Fergy, I even have photographic proof that you have met Frosina in Aachen.)

6. Posted by planxty (Budding Member 36 posts) 3y Star this if you like it!

Of course I have, how stupid of me. I haven't slept for about 48 hours and my brain is even slower than usual. It was running more along the lines of our London meals in the pub type of meeting.

7. Posted by ToonSarah (Travel Guru 1116 posts) 3y Star this if you like it!

I agree with all the above. It would be much easier to have a free text section for the OP to describe the plan. Typically on VT I might have said "We'll meet in xx pub and I'll book a table for dinner at yy restaurant next door, depending on numbers" - or "Let's take a walk along the Thames, finishing with drinks at zz". We can easily use that if there should need to be restrictions on numbers, age group etc.

The essentials are the date and time, and the precise location. The rest can probably be covered in a free text section, but with direction as to what should be covered, e.g. "Describe your plans for the meeting and anything members might want to know before deciding to sign up".

I 100% agree too about not having a "maybe" option - it should be clear that you shouldn't sign up until certain of attending. In the past, organisers of big VT meets have ended up out of pocket because they paid a deposit for dinners that people didn't turn up to eat. But what would be useful is the option to follow the meeting plans in some way, while you are considering attending (e.g. people may notice that a friend has signed up and be more motivated to do so too).

It would be helpful if possible to have a link so that the OP can send a PM to all attendees. In the past I have done that when organising VT meets in order to give people my mobile number in case of problems on the day (running late, can't find the venue etc.) - I wouldn't want to post that in an open forum.

And yes, a review function with the potential to add photos would be very good. I noted in another thread yesterday (I think!) that you have the potential here to create collaborative blogs and that function could, I think, be adapted to review a meet, with all who attended invited to collaborate on the blog by adding their comments on how it went and their photos.

8. Posted by leics2 (Travel Guru 1193 posts) 3y Star this if you like it!

As above. My background: been to lots of VT meetings (small, big and huge) and organised, with 2 others UK VT-ers, a huge (100+ members) VT Euromeet in Bergamo.

Definitely no 'maybe' option and keep things as simple as possible with only date, time and meeting-point to be set. Plus an 'I'm coming' tickbox with an adjacent 'guests' box where the members fills in how many guests he/she will be bringing. Then just space for free writing from the organiser to explain in as much detail as he/she considers necessary.

The ability to send a group PM to signees is pretty much essential and I agree that meetings should only be visible to logged-in members.

There have been babies, toddlers and older children at quite a few of the meetings I've attended...no problem at all. Imo age, gender and sexual orientation are irrelevant because if someone posts a meeting people are more than capable of making their own minds up about whether it's going to suit them or not. :)

9. Posted by rosita5 (Budding Member 3 posts) 3y Star this if you like it!

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10. Posted by hasbeen (Travel Guru 1260 posts) 3y Star this if you like it!

Quoting rosita5

Bookmark (or is there another way to subscribe to a thread?)

There is a 'subscribe to this thread' button just below your post .. but, now that you have posted a comment on this thread, just to the right you will see 'Recently active threads you posted in, & that will get a green light with a number 1 for my post & a number two if anyone else posts before you view the thread & .. the little Globe in the top right hand corner will glow red.